Small interior design firm is looking for someone to join our fast-paced team. This person will be integral to our daily operations and success, handling all things technical and logistical to support the designer. While this is a design environment and there will be some creative tasks, this is an administrative role with a focus on helping us stay organized and on schedule.
Tasks include:
- Communicating with vendors and showrooms daily for quotes and samples
- Creating detailed and accurate client proposals, purchase orders and invoices, with a firm understanding of each project’s status
- Handling bookkeeping assigned to each project (issue vendor checks, receive client payments, keep highly accurate logs of all transactions within database)
- Researching specific materials, finishes and furnishings
- Collaborating on digital and physical presentations (Powerpoint, Google Docs, etc.)
- Managing the design library and inventory. Check in and inspect all office deliveries. Maintain all files and client and vendor binders
- Handling move-in and install logistics (liaise with receiving companies and installers)
- Assisting with hiring and managing intern(s)
Requirements:
- Microsoft Office (Excel, Word, PowerPoint) on Apple computers, as well as Google Suite
- Knowledge of Studio Designer is a plus, or ability to learn a new database program quickly is necessary
- Experience with SketchUp and Photoshop are a plus
- Must write and communicate in professional manner with excellent spelling/grammar
- Must be extremely detail-oriented
- Exhibit a high level of accuracy with basic accounting
- Able to lift packages and organize storage room
- Possess a valid CA driver’s license, car insurance and one's own car for occasional visits to job sites or vendors within the Bay Area
Perhaps the most important requirements are to have an extremely positive and happy demeanor, the desire and ability to go the extra mile, being solution driven no matter the challenge, along with the ability to move as quickly, if not quicker, than our amazing clientele.
This position spends a good amount of time alone in an office as the designer is often out at meetings or job sites, so you must be comfortable speaking on the phone, working independently and without a lot of day-to-day management. A background in interior design is extremely helpful but is not mandatory. We are a small but mighty team juggling a variety of projects and are looking for someone who is enthusiastic and excited to join us and help keep us organized!
